Simple Tips to Help Event Organizers Stay Organized

 

Store Everything in the Cloud

Back in the day, event organizers had quite the task at hand. Not only did they have to orchestrate and oversee major events, but they also had to do it all offline, keeping things organized with handwritten spreadsheets, file folders, and their own memories!

Luckily we live in an age where we have an endless array of digital tools to make staying organized an easy priority. Keeping data, registrant information, event plans, and other key updates stored in a central digital location is a crucial step toward security and peace of mind. You can eliminate clutter by taking pictures of all paper documents and upload them to your cloud storage, too. You’ll have access to all of your information anywhere you have a secure internet connection so you can work on-the-go or from multiple devices. 

Make things easier for your registrants, too, by offering fast and easy online event registration with SignMeUp! Here, you can store event information, create forms, and have access to registrant information year-over-year. 

 

Set Clear Priorities and Track Progress

Event organizers can also keep track of their many to-do’s by creating a system that tracks priorities and progress. The best way to go about this is to think of your event planning process like a pyramid: which tasks must be done first in order to complete the next? Securing a venue is one major item but once you complete that, several other tasks will fall in line after it as the newest priorities

You can track priority assignments, progress, and deadlines on an online spreadsheet or simple project management tool (many off free trials!). Share the information with trusted teammates so that everyone can stay up-to-date on what’s been accomplished and what remains in the pipeline. 

 

Make Your Next Event Easier

The best way to optimize any event is to use the information and data gathered from similar past events. It’s not always at the top of mind when planning an event – especially if it’s your first – but you’ll thank yourself later if you make it a mission to keep records of your work. Track expenses, make note of vendors that offered discounted rates, save email correspondences, and consider keeping notes detailing your pain points and triumphs.

When you go to plan your next event, you’ll be armed with this important data telling you what worked and what didn’t. This information will save you precious time and energy. You’ll be able to troubleshoot pitfalls like a pro so you can focus on optimizing the rest of your event!

 

Interested in seeing what your summer event or activity could look like on our platform? Request a FREE, NO obligation Demo! 

 

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